President
Mark Heitstuman
509-243-2009
heitstuman@wsu.edu

Vice President
Tip Hudson
509-962-7507
hudsont@wsu.edu

Secretary
Norman Surverly
509-422-7245
surverly@wsu.edu

Treasurer
Frank Hendrix
509-574-1600
hendrixf@wsu.edu

Directors
Susan Kerr
Eastside >5 yrs
509-773-5817
kerrs@wsu.edu

Janet Schmidt
Eastside >5 yrs
509-397-6290
schmidtj@wsu.edu

Jean Smith
Eastside >5 yrs
509-735-3551
smithjea@coopex.cahe.wsu.edu

Paul Carter
Eastside<5 yrs
509-382-4741
cart@wsu.edu

Tim Waters
Eastside<5 yrs
509-545-3511
twaters@wsu.edu

Shiela Gray
Westside>5 yrs
360-740-1212
sgray@wsu.edu

Vacant
Westside >5 yrs (1)
Westside <5 yrs (1)

February 2009 Minutes

Minutes for WEASA phone-conference meeting
February 20, 2009

Members in attendance:  Tip Hudson, Norman Suverly, Tim Waters, Susan Kerr, Mark Heitstuman, Sarah Smith, Janet Schmidt, Debbie Moberg, John Fouts, Sheila Gray, Steve VanVleet, Paul Carter

Guest:  Sandy Macnab, Oregon State University Extension

Meeting started at 2 pm.

1.) Norman read the minutes.  Janet moved to approve as read.  Susan 2nd.  Motion carried

2.) Treasurer’s report by Mark.  A $4000 check was cut to Sandy Macnab in support of the 2009 AM/PIC in Portland, OR.  Memorial sent to Carla Warnock (spouse of life member Doug Warnock) and appreciation letter from Doug was read.  Mentioned that CD is still tied up.

3.) Mark reminded members that deadline for NACAA awards, poster abstracts, and journal articles is March 15.  The nominations for the AA and DSA awards were submitted, it will be announced later.  The Communications committee chair is Jim Kropf.

Applications to attend the animal science or horticulture pre-tours are due March 15. 

Susan (chair of Public Relations committee) reminded people to submit applications for the Pride Award

Norman (chair of Ag Issues & Public Relations) reminded that new nominations for the Young Farmer Award will be due in August.

Janet (chair of Teaching & Educational Technologies committee) mentioned Gwen Hoheisel may be submitting a presentation to the Teaching & Educational Technologies committee.

4.) Guest, Sandy Macnab gave a report for the 2009 AM/PIC meeting.  He mentioned the website that will be up for the conference.  It is still under construction.  Susan sent the link to all members.  The list of tours is 98% done.  He asked what can be done for us considering our budget situation.  Sandy met with the national board in December and reported everything was going well for planning.
The 4-H talent revue will be different this year.  Due to very few youth auditioning and to save money, they will have a shorter program for the 4-H youth and incorporate the Wringling 5 from Montana.  The program will be called 4-H Talent Plus.
Registration for the conference is due July 15.There are many opportunities for WEASA members to help out at the conference.  They are also recruiting spouses.
They still need sponsors for box lunch-speaker presentations.
Professional improvement tours will be on Thursday instead of Wednesday say they don’t have to pay for an empty conference center.  Awards banquet will be Wednesday night.
A survey was sent out awhile back to members. 680 members stated they will be attending.  They are planning on 1000 attending (including spouses and children).
They are continually looking at ways to reduce costs.

5.) Western Regional Professional Improvement meeting was discussed
Paul, Aaron, and Mark attended the one in Prineville October 15-16, 2009.  It was stated that they are good opportunities for giving peer-reviewed presentations and getting professional development without committing a lot of time.  Mark asked if we are interested in hosting the 2011 meeting since we have not hosted yet.  It would consist of 1-day of peer-reviewed presentations and 1-day of tours.  Expect 50 to 60 people to attend.
John suggests having it in the Tri-Cities area since there is a lot to see and, good airport access, and good meeting facilities.
Utah has been reviewing the presentation abstracts the last few years and will likely continue if asked.
Janet, Norman, and Susan said they would help in planning
Paul moved to host the meeting in 2011, Tim 2nd, motion carried.

6.) Mark reported that the National organization recommends that state officers be elected before the national AM/PIC.  Mark suggested doing the election in the summer.  It was noted that our bylaws do not set a date.
Janet stated we already had it established that we take office immediately after AM/PIC.  John agreed.  Elections will take place this summer.

Susan stated she would chair the nominating committee for elections in July.  Janet and John will serve on the committee as well.

7.) Discussion and Action on WEASA funds.
Debbie suggested copies of the account’s records be sent to the President within the next couple of weeks.  Janet requested that Mark ask Frank Hendrix (Treasurer) for the records and receive them by April 15.  John made the motion to do so.  Janet seconded.  Motion carried.

After records are obtained, an audit will be done.  A second motion was made that records should include transactions for last 2 years.   Janet seconded.  Motion carried.

A follow up meeting was scheduled for April 29 via phone conference at 2 pm.

Meeting adjourned at 3:20 pm.

Submitted by Norman Suverly, WEASA Secretary